Advertising Guidelines

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Promotion of events sponsored by student organizations may be posted on campus bulletin boards, except for boards that are specifically reserved for a certain purpose. Fliers will be posted in the residence halls via the Residence Life staff and should be submitted to the Student Affairs office at least 4 days prior to any event. Most campus buildings have bulletin boards for advertising purposes, though it is best to ask departmental secretaries what may and may not be posted in specific buildings. Table tents may be displayed in dining facilities with the permission of Food Service staff. No advertising is permitted in the Art Gallery.

Nothing may be posted on any surface that is not an approved bulletin board, including any painted or glass surfaces, trash cans, walls, railings, bathroom stalls, benches, light post, staircases, windows, doors, newspaper boxes, trees, etc.

Promotional materials may not cover any other advertisement, nor may any current fliers be removed before the advertised event in order to make room. Fliers advertising past events may be removed to make room for current ads.

Promotional materials must advertise an event sponsored by a recognized student organization, Westminster College department, or other official government organization.

Painting the Rock (by Lake Brittain) to promote and celebrate student life is a time-honored Westminster tradition. Individuals and groups who decorate the rock are expected to do so in a way that celebrates the rich diversity of our community and demonstrated respect for all. It is available on a first-come, first-served basis and must be done in compliance with all College policies.

Chalking is permitted on sidewalks and only in areas where rain will wash the chalk away. Student and student organizations will be responsible for cleaning up the chalked area if the rain is not able to wash it away. Chalking is not permitted in the immediate path outside doors and not on the Veteran’s Memorial in the quad.

Digital signage and advertising should be considered. The Office of Marketing and Communications maintains the online calendar of campus activities, the College’s social media accounts, and the digital signage in campus buildings. Events and other publicity items may be submitted via the College’s Marketing form: www.westminster.edu/promote.

Commercial advertising is generally not permitted on campus. If an event is co-sponsored by a student organization or campus department and commercial business, the name/ logo of that campus organization must be printed in type significantly larger than the name/logo of the business/organization. The name of the sponsoring organization or department MUST appear on each poster.

Bulk mailing to students cannot be accommodated. Local vendors may reach out to students with printed materials. These print items should be 4x6 postcard size, 8 ½ x 11 fliers, or tri-fold brochures. Each vendor is limited to a quantity of 50 pieces. These should be submitted to the Student Affairs Office. If approved, they will be placed on the Community Bulletin Board in McKelvey Campus Center and in a magazine rack near the TUB dining facility where students can pick them up as interested.

TUB Banner Guidelines

The College welcomes recognized student organizations to display event banners in the Second Level and Carlson Atrium located in the McKelvey Campus Center. While Westminster supports freedom of speech, banners that do not reflect the mission of the College will be removed. We do request that students adhere to the following guidelines:

• Organizations may display one banner per event.
• Banners may be displayed for a maximum of two (2) weeks prior to an event. Greek organizations announcing their new members must remove the banners no more than two weeks following the formal bid day.
• Event banners must be removed within 24 hours of the last date of the event. Outdated banners will be remove and discarded by student workers.
• Banners may not cover any other advertisement or digital signage displays.
• Banners may be no larger than 4’ H x 6’ L.
• Banners should not overlap other banners and wooden handrails or interfere with pedestrian traffic on the stairs.
• Under special circumstances, larger banners may be approved by contacting the Student Affairs Office PRIOR to making the banner. Oversized banners will be removed and discarded by Student Affairs if they are hung without permission.
• Banners may be attached to the metal railing with zip ties, ribbon, or string. Use of any other type of fasteners that would harm the woodwork or paint is prohibited. Organizations will be responsible for any repair. (Hanging kits are available at Information Desk at no charge.)

Recognized student organizations will have priority to hang banners in the TUB area. Banners belonging to campus departments or other organizations should follow the identified timelines but may be taken down to make room for those belonging to recognized student organizations before the two week period concludes.