A complete listing and description of all campus organizations as well as the policies, procedures, and benefits concerning these groups can be accessed by using the index on the back of this calendar. 

FACILITIES FOR STUDENT ACTIVITIES
Westminster College’s student activities are now housed under one roof 
in the new McKelvey Campus Center.  On weekends, the Center’s Club Room and adjacent Student Lounge are transformed from study and small group gathering places into an alcohol-free night club where the Campus Programming Committee and the Club Room staff program a wide variety of live entertainment for Westminster students.  The Student Lounge/Club Room plays host to professional entertainment from bands to comedians to home grown entertainment featuring karaoke nights, dances, and the ever-popular “JT’s Café.”  JT’s Café provides a casual atmosphere where students can relax, watch TV, play board games, shoot pool, throw some darts or step up to the open mike.  Cappuccino, soda, popcorn and cookies are always on the house.  In addition, movies are shown in the Center’s state-of-the-art movie theater each weekend night.  

Dining on-the-run is always a pleasure at the Center’s TUB.  Grab your mail at the Mail Room.  Then enjoy a Starbucks coffee or a made-to-order pasta specialty from the Charleston Market - one of six different food kiosks in the Café.  While there, you and some classmates can plug your laptops into one of the Café’s collaborative booths.  Work together on a quick PowerPoint presentation via the booth’s built-in switching system and plasma screen.  If you just want to check your e-mail, plug into any of the Café’s “donut” tables’ data ports or use the TUB’s e-mail stations.  Of course, you could always wander over to the cyber kiosk next to the Bookstore to see what’s happening on and about campus.

Also adjoining the Café is the TV and Commuter Lounge.  Feel free to store your belongings in a reserved locker, withdraw money from the ATM, and relax in front of the TV in an incredibly comfortable beanbag chair.  

Student organizations requiring office and/or storage space can take advantage of the Student Organization Suite located in the Center.  Computers, modular office space, and different sized storage facilities can be used upon request and, of course, availability.  Large and small meeting rooms – equipped with the latest in presentation technology – also are available throughout the Center for organizational meetings and banquets.

The following offices/services are found in the McKelvey Campus Center:

First Level:  TUB, Campus Bookstore, TV and Commuter Lounge, ATM, Mail Room, Public Safety, and AV Services.

Second Level:  Westminster Cable Network, Theater/Lecture Hall, Information Desk, Copy Center, Titan Card Office, Student Affairs, Titan Traverse, Diversity Services, Titan Gift Shop, Student Lounge, Club Room, the Drinko Center for Excellence in Teaching and Learning, and Meeting Rooms.

Third Level:  Titan Digital 88.9; Witherspoon Rooms; Career Center; Student Organization Suite, Wile Conference Room, Student Government Association, Campus Programming Committee, Holcad (campus newspaper), Scrawl (literary magazine), Argo (yearbook) and the Faculty Commons.

Memorial Field House contains courts for basketball, volleyball, tennis, badminton and racquetball, a 12 lap-mile running course, a physical fitness center including free weights, plate-loaded strength machines and aerobic units, a swimming pool, and locker facilities. 

The Field House is open while classes are in session from 8 a.m. to 10 p.m. Monday through Thursday and from 8 a.m. to 8 p.m. on Friday.  Weekend hours are: Saturday 10 a.m. to 8 p.m. and Sunday 1 p.m. to 7 p.m.  Hours for the Fitness Center are Monday through Thursday 1-9:30 p.m.; Friday 1-7:30 p.m.; Saturday 10 a.m.-7:30 p.m.; and Sunday 1-6:30 p.m. All students must complete a Fitness Center orientation program before being issued an access ID. YOU MUST HAVE AN ID TO USE THE FITNESS CENTER.  Student IDs are also required for access to the Field House after 6 p.m. on weekdays and all weekend hours. 
 
Times posted on the monthly recreation schedule are arranged in accordance with Westminster College Physical Education and Athletic Department policy. Field House facilities are scheduled to accommodate the following sequence of priorities:  (1) Physical Education Classes; (2) Intercollegiate Athletics; (3) Intramural Activities; (4) Recreational Activities, and (5) Community Activities.
 
Old 77 has a basketball court, volleyball court, and an indoor jogging track. Old 77 is open from 8:00 a.m. to 10:00 p.m. Monday through Thursday, and 8:00 a.m. to 8 p.m. on Friday.  Weekend hours are Sataurday 10:00 a.m.-8:00 p.m. and Sunday from 1:00 p.m. to 7:00 p.m.  NOTE:  The lower floor of Old 77 will still be under construction in the beginning of fall semester.  Hours will be determined when the facility is completed.
 
Henley Pavilion has canoes available for use on Brittain Lake at scheduled times during the year.

INTRAMURALS
· The Intramural Program offers various activities including:
              · Indoor and outdoor soccer
              · Razzle football
              · Volleyball
              · Basketball
              · Softball
              · Racquetball
              · Tennis
              · Inner tube water polo
              · Aerobics
              · Pickleball
              · Kickball
              · Bowling
              
SOLICITATION
Sales representations: Students and student organizations, as well as off-campus sales representatives, must obtain vendor permission from the Associate Dean of Student Affairs. The Associate Dean of Student Affairs schedules all such activities.  Vendors are not permitted in residence hall lobbies. The company that is soliciting will assume the cost of any fee associated with the use of College facilities.
 
Any project or activity that entails the raising of money or selling of goods or services by a club or a recognized student organization, company, or individual must be approved by the Associate Dean of Student Affairs.  Student organizations must file a fund-raising form prior to each event. Since residence hall policy prohibits candles in rooms, fund-raising events may not include any type of candle.
 
Door-to-door solicitation is not permitted in residence halls or fraternity houses. Recognized groups may hold lotteries on campus only (not in the community). In addition, no recognized student organization may conduct a 50/50 or raffles for cash prizes.  Approval forms are available in the Office of Student Affairs.
 

PUBLICIZING CAMPUS EVENTS
Any person or recognized organization wishing to publicize a campus activity or event may utilize the sources listed below. It is campus policy that no posters, signs, or fliers may be posted on doors, walls, painted surfaces, windows, or trees. Chalking may be used outside in areas where normal rainfall will wash it away.  If chalking occurs elsewhere, the person or organization responsible will be held accountable for cleanup.  No publicity may be placed on the Art Gallery entrance glass area. Publicity and notices may be posted on bulletin boards only. Bulletin boards are found in Hoyt Science Resources Center, McGill Library, residence halls, Old Main, and McKelvey Campus Center.  Locked bulletin board cases must be reserved through the appropriate office or department.
 
The online Campus Activities Calendar, accessible through the Westminster homepage, is maintained by the Office of Student Affairs and is updated daily as organizations reserve facilities or as individuals submit an event or activity with the Student Affairs Office. This calendar provides the campus and its surrounding communities with a more complete listing of campus events. Individuals who wish to submit information regarding an upcoming activity may do so in person at the Student Affairs Office or by following instructions on the online calendar location. 
 
The Westminster Weekly campus online newsletter is published each Wednesday during the academic year.  General announcements should be submitted in writing to the Communication Services Office (Old Main 101) or via e-mail to eberhacl@westminster.edu. Deadline for the submission of announcements to the Westminster Weekly is on the Wednesday prior to publication.
 
The student newspaper, The Holcad, is published weekly during the academic year.  It offers students practical experience in journalism, sales, and business management.  Any student or organization wishing to publicize an event should contact The Holcad advertising manager at Ext. 7223.
 
Items for daily newscasts and community bulletin board on Titan Digital 88.9 should be submitted to the broadcasting studio in McKelvey Campus Center or to Box 89. The station prefers that information be provided in writing but will accept calls on news stories or emergencies (Ext. 7242).
 
WCN (Westminster College Network) broadcasts a weekly local news show and a weekly community talk show to community cable subscribers. Information should be sent to Box 9 at least two weeks in advance of the event.

SCHEDULING COLLEGE FACILITIES AND CAMPUS EVENTS
Any on-campus person or organization, including students, faculty, staff or their departments, or organizations wishing to schedule an event in a college facility, should check with the appropriate person in charge of the facility.  Please refer to the brochure, How to Reserve a Location for Your Event:  Contacts for Making Reservations at Locations on the Westminster College Campus, available in the literature rack outside the Student Affairs Office.
 
There is no charge if a recognized campus organization wishes to reserve use of College facilities for an event provided that no admission fee or donation request is involved. Exceptions to this policy are use of the McKelvey Club Room, Natatorium and additional services of Physical Plant personnel beyond those normally provided. Recognized College organizations will be charged by the hour for use of the Natatorium, including lifeguards, and there will be a minimum charge. An hourly rate for Physical Plant personnel will be charged.
 
Given the special heritage of Westminster College and its continuing affirmation of the relevance of this tradition to its life and work, the College will avoid scheduling any meetings during Chapel on Monday and Friday.  The College will also seek to avoid any scheduling of events during the times reserved for Catholic Mass on Saturday evenings and Vespers on Sunday evenings. In addition, no extracurricular activities are to be scheduled on Reading Day.
 
Off-campus groups or individuals who wish to reserve campus facilities must do so by contacting the Business Manager, Donald E. Shelenberger, 205 Old Main. 

SOCIAL EVENTS
Any recognized student organization that sponsors a social event, whether in a campus facility, fraternity house, or other off-campus facility, should be aware of the following policies and responsibilities:
 
Alcohol/Drug Policy: Because they are under the age of 21, Pennsylvania Law prohibits most Westminster students from drinking alcoholic beverages. For the sake of reasonable administration, and in order to create the best possible living and educational atmosphere, there shall be no use, possession, sale, or serving of alcoholic beverages by any student while on or in College property. In fairness to our students, the same policy applies to guests and visitors to our campus.
 
Federal and state laws prohibit the use, possession, sale, or distribution of certain drugs and drug-related paraphernalia. The use of such drugs is not in keeping with the mission of Westminster College. Therefore, there shall be no use, possession, sale, or distribution of such drugs on campus or on or in fraternity property, or at College-sponsored events. The administration will take the strongest stand concerning illegal drugs, up to and including expulsion and/or involvement of state and federal law enforcement.
 
Counseling services are available to students who would like to discuss any problems related to drugs or alcohol. In all cases of student involvement in alcohol/drug abuse, the College will offer the services of the counseling staff. All counseling conferences are confidential.
 
Responsibilities: During non-visitation hours, social events held in residence halls shall be limited to the lounge or social room.
 
The officers of the organization sponsoring the social event are responsible for the conduct of those in attendance and for the observance of College and/or residence hall policies when on campus and, where applicable, when off-campus. Fraternity parties are governed by social regulations that are approved by the College.
 
Officers of the organization are to ensure that the conduct of those attending the social event does not interfere with the rights and responsibilities of others, including the residents of New Wilmington or other communities.
 
Two officers of the organization should be present during the event, from the start to the end. Officers may choose to share this responsibility.
 
The organization sponsoring the social event is encouraged to invite faculty and/or staff members as guests.

POLICY ON PERFORMANCE/EXHIBITION
Members of the Westminster community sponsoring exhibitions and performances that fall outside established College programs, i.e., Celebrity Series, SGA events, Theatre Westminster, the Westminster Art Gallery, etc., on College-owned property, with the exception of rental properties, must make application and gain approval from the Vice President for Academic Affairs, who will act in consultation with an ad hoc committee appointed by the Vice President for Academic Affairs.  For all exhibits and performances that occur without approval, the President of the College will determine their disposition in consultation with the Vice President’s ad hoc committee. Applications are available in the Academic Affairs office, 102 Old Main.
 
For students, such expression that constitutes a violation of the Code of Conduct will be subject to disciplinary action as outlined in the Handbook for Students.
 
This policy statement is not meant to discourage or legislate against spontaneous expressions by members of the College community on any issue or event. However, any disruptions of the community’s activities or the destruction/defacement of property by any member of the College community will generate appropriate sanctions.